A private school’s refund policy outlines the terms under which tuition and other fees may be refunded if a student withdraws or is dismissed. Refund policies vary, so it’s essential for parents to review them carefully. Here are common components of a private school refund policy:

1. Enrollment Fee or Deposit

Non-Refundable: Enrollment fees or deposits, which are often required to secure a student's place, are usually non-refundable, even if the student does not attend.
Deducted from Tuition: Some schools may apply the deposit toward the total tuition cost, while others treat it as a separate fee.

2. Tuition Refund Schedule

Full or Partial Refund Based on Withdrawal Date: Many schools offer a sliding scale refund schedule based on when the withdrawal notice is given. For example:
- Before School Starts: A high percentage of the tuition (e.g., 80-100%) may be refundable if the student withdraws well before the academic year begins.
- During the First Term: A partial refund (e.g., 25-50%) may be available if a student withdraws early in the school year.
- After a Certain Date: Schools often do not provide refunds after a specified date, like after the first semester, regardless of whether the student completes the year.

3. Pro-Rated Refunds for Mid-Year Withdrawals

Partial Refunds for Early Withdrawal: Some schools offer pro-rated refunds for students who withdraw during the year, calculated based on the number of days or weeks attended.
Conditions for Pro-Rated Refunds: Pro-rated refunds may be offered only under specific conditions, such as if the family relocates out of state or for a documented medical reason.

4. Refunds for Involuntary Withdrawal or Dismissal

Dismissal for Disciplinary Reasons: In cases where a student is dismissed due to disciplinary issues or failure to meet academic standards, the school may not provide a refund at all.
Involuntary Withdrawal: Some schools provide partial refunds if a student must withdraw due to unforeseen circumstances, like medical issues, with proof from a healthcare provider.

5. Refunds for Specific Fees

Activity Fees: Fees for specific activities, such as field trips, sports, or arts programs, may be refundable if the activities are canceled.
Lunch or Meal Plans: Unused portions of meal plans or cafeteria fees may be refundable if the student withdraws mid-year.
Book and Supply Fees: Refunds for books, supplies, or uniforms are uncommon, as these items are usually purchased outright.

6. Notification and Documentation Requirements

Withdrawal Notification: Schools often require written notice of withdrawal within a specified period for refunds to be considered.
Supporting Documentation: In cases of medical withdrawal or relocation, schools may require documentation to process refunds.

7. Non-Refundable Policies

Commitment to Full Payment: Many schools require a commitment to full payment for the entire school year, regardless of attendance, which means that after a certain date, no refund is available.
Exceptions: Some policies make exceptions for extraordinary circumstances, but these are rare and usually at the school’s discretion.

8. Insurance Options

Tuition Insurance: Some schools offer or recommend tuition insurance that provides partial refunds for withdrawal due to illness, relocation, or other covered reasons.
Policy Terms: Tuition insurance terms vary, and families may be able to purchase this separately if the school does not provide it.

9. Processing Time for Refunds

Timeframe: Refunds may be processed within a specific period (e.g., 30-60 days) after the school receives the necessary withdrawal documentation and supporting information.
Method of Refund: Schools may issue refunds by check or electronic payment, depending on the family’s initial payment method.

10. Changes to Refund Policy

Right to Amend: Schools reserve the right to amend their refund policy, typically with prior notice to parents.

This policy helps families understand their financial commitment and manage expectations around tuition and fee refunds in case of withdrawal.

REFUND POLICY